If you’re planning to enter the pharmaceutical distribution business, obtaining a wholesale drug license is a non-negotiable legal requirement. The process can feel bureaucratic, but it’s straightforward—if you’ve got the right documents lined up. This post covers the complete checklist of documents required for wholesale drug license based on the ONDLS/State Drugs control department standards.
This list includes company-related documents, pharmacist credentials, and property proofs—all marked as MUST, meaning mandatory. So make sure you don’t miss a single item when preparing your application.
Checklist of Documents Required for Wholesale Drug License
The checklist is divided into three major sections:
- Company Documents,
- Pharmacist Documents,
- Premises/Property Documents.
✅ Company Documents
Current List of Directors duly signed by Managing Director – MUST
Aadhar and PAN ID of Directors – MUST
Each Director’s Passport Size Photo – MUST
Each Director’s Qualification Details – MUST
Each Director’s Mobile and Email ID – MUST
Board Resolution for assigning the Authorised Signatory for Drug Application – MUST
Aadhar and PAN ID of Authorised Signatory – MUST
Authorised Signatory Passport Size Photo – MUST
Authorised Signatory Mobile and Email ID – MUST
Authorised Signatory Qualification – MUST
Certificate of Incorporation – MUST
Memorandum – MUST
Article of Association – MUST
✅ Pharmacist Documents
Pharmacist Mobile and Email ID – MUST
Pharmacy Council Registration – MUST
Pharmacy Council Registration Renewal (If Expired) – MUST
Provisional Certificate / B.Pharma Degree / D.Pharma Certificate – MUST
Mark Sheet – D. Pharma / B.Pharma – MUST
12th Certificate – MUST
12th Marksheet – MUST
10th Certificate – MUST
10th Marksheet – MUST
Aadhar ID, PAN ID – MUST
Latest Passport Size Photo – MUST
Appointment Letter – MUST
License endorsement details in previous firm (if license was endorsed) – MUST
✅ Premises/Property Documents
Minimum Carpet Area 10 Sq. Mtrs. / 15 Sq. Mtrs. with 9.3 Feet Height (2.75 Mtrs) – MUST
Site Plan (Wall to Wall Measurement of Premises with Height) – MUST
Key Plan (with adjacent property) – MUST
Lease Agreement / Licence Agreement – MUST
Proof of Property Ownership – Sale Deed / GPA / Registry – MUST
Premises Electricity Bill – MUST
Property Tax – SHOULD
Rent Receipt – MUST
✅ Invoice Copy
- Refrigerator Invoice copy – MUST
Final Thoughts
Every document in this list serves a purpose—from proving legal ownership and qualifications to verifying your infrastructure. Missing even a single MUST item can lead to rejection or delays.
Save this checklist. Cross-check it before submission. Whether you’re applying for the first time or renewing, having this document arsenal ready ensures your journey into pharma wholesale is smooth and compliant.
